Voice Notes Etiquette and Tips

Voice notes are loved by senders and dreaded by listeners stuck in a meeting. A little etiquette makes them great for everyone.

#How to send a voice note in Yapie

1. Open a chat. 2. **Hold** the microphone button and speak. 3. **Release** to send (slide away to cancel).

The first time, allow microphone access when your phone asks.

#Etiquette

1. **Keep it short.** Under a minute when you can. Split long thoughts. 2. **Lead with the point.** "Yes, Friday works — here's why…" 3. **Record somewhere quiet.** Traffic and TV make you hard to hear. 4. **Type the details.** Phone numbers, addresses, amounts and dates belong in text so people can find and copy them. 5. **Know your audience.** In work groups, many people prefer text. 6. **Don't send voice notes in large groups** unless the group is for that.

#When voice is better

- Tone matters — an apology, congratulations, a sensitive topic. - You're driving (hands-free) or can't type. - Explaining something complicated quickly.

#When to call instead

If you're going back and forth with voice notes, just **call**. Open the **Calls** tab or tap the phone icon in the chat. See [starting calls from the Calls tab](/blog/start-call-from-calls-tab).

#Data and storage

Voice notes are small, but they add up in busy groups. Control auto-download in **Settings › Data & storage**.

#Frequently asked questions

How do I record a voice message in Yapie?

Hold the microphone button in a chat, speak, and release to send.

How long should a voice note be?

Ideally under a minute. Split longer messages or call instead.

Why can't I record voice notes?

Allow microphone permission for Yapie in your phone's settings or in Settings › App permissions.