Stop Sending "Final_v7.pdf": Shared Documents With Version History

"Which price list is current?" is a question that costs money. A single source of truth fixes it.

#The problem with attachments

- Five versions in five chats. - New staff can't find anything. - Someone quotes an old price to a customer.

#Yapie Work Documents

- **One place** for company documents — **Work › Documents**. - **Write in the app** with simple formatting (bold, lists, headings) or upload files. - **Version history**: each save creates a version; see who changed what and go back if needed. - **Who can see it**: everyone in the organisation, a department, or only you plus people you share with. - **Editing**: choose whether anyone who can see it can edit. - **Search** by title and content.

#What to keep there

- HR policies and the employee handbook. - Price lists and product sheets. - Standard operating procedures (SOPs). - Templates — quotations, letters, checklists. - Meeting notes for recurring meetings.

#Good habits

- **Name clearly**: "Price list — Retail" not "PL new final". - **One owner** per document. - **Link, don't attach**: share the document in chat instead of a file copy. - **Review quarterly** and archive what's outdated.

#Frequently asked questions

Where do I keep company documents in Yapie?

In Work › Documents, where you can write or upload, control access and keep version history.

Can I see earlier versions of a document?

Yes. Each save is kept as a version you can review.

Can I limit a document to one department?

Yes. Choose the department under Who can see it.